View source for MarineLives Transcription & Editorial Policy: Draft Five

'''MarineLives Transcription & Editorial Policy: Draft Five'''

'''Editorial history'''

26/08/12: CSG, created page
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__TOC__
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==Suggested links==

[[Transcription & Editorial Policy|Transcription & Editorial Policy]]

[[MarineLives Transcription & Editorial Policy: Draft One|MarineLives Transcription & Editorial Policy: Draft One]]
[[MarineLives Transcription & Editorial Policy: Draft Two|MarineLives Transcription & Editorial Policy: Draft Two]]
[[MarineLives Transcription & Editorial Policy: Draft Three|MarineLives Transcription & Editorial Policy: Draft Three]]
[[MarineLives Transcription & Editorial Policy: Draft Four|MarineLives Transcription & Editorial Policy: Draft Four]]

[[Introduction to the High Court of Admiralty|Introduction to the High Court of Admiralty]]

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==Draft Five: Transcription and Editorial policy==

'''Draft of MarineLives Editorial Method/Directions for Transcribers'''

Draft of MarineLives Editorial Method/Directions for Transcribers
Revised September 15th, 2012
Charlene M. Eska and Colin Greenstreet
ceska@vt.edu, colin.greenstreet@gmail.com

'''This draft is current and should be applied to all transcriptions from September 16th, 2012'''

The aim of the transcribers is to create a semi-diplomatic edition of the HCA documents. As such, transcribers will, for the most part, transcribe exactly what they see using the following conventions.

===Letter forms===

Spelling is not standardized, so it is important to transcribe what you see and resist the urge to ‘correct’ the spelling. Any letters that are written superscript should be lowered.

EXAMPLE:

 "3:th, 4:th, 5:th" should be transcribed as "3th, 4th, 5th"

U/V, u,v Transcribe each of these letters as they appear in the documents. Do not make the determination of whether the graph represents a vowel or a consonant.

i/j, I Transcribe each of these letters as they appear in the documents.

Y Although it looks like the letter ‘y’, it is really a form of þ ‘thorn’ and should be transcribed as ‘th’. Common sense will tell you whether you are dealing with <y> or <þ>.

EXAMPLES:

 "y:e" should be transcribed as "the"
 "y:t" should be transcribed as "that"
 "y:m" should be tranScribed as "them"
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===Punctuation===

Punctuation is different from what we are used to. Transcribe the marks as you see them. The only exception to this will be the dash used to fill the ends of lines; ignore these marks. Do not try to impose modern punctuation conventions.

EXAMPLES:

 "./."

 ":/:"

 ":-"

Transcribe any dots surrounding numerals.

EXAMPLE:

 ".1.", ".6th."

Preserve the page layout as much as possible when you transcribe, including the placement of signatures and line breaks within paragraphs.

EXAMPLE:

 56. William ffowkes ^SIGNATURE ON BOTTOM RH SIDE^

The above text is produced using the NOTE function:

 William ffowkes <note>SIGNATURE ON BOTTOM RH SIDE </note>

Where there is a marginal item and a main body text item within the same line in the original manuscript, transcribe the main body text line first, then add a space, transcribe the marginal item, preserving the lineation of the marginal item, and add a further space

EXAMPLE:

The code would be as follows:

31. did together with this deponent and others sayle and depart in and with
32. the sayd shipp from Gravesend about the ˹eleventh˺ eighth day of december 1654
33. XXXXXXXXX day And they entred into whole pay in the sayd shipp # ORIGINAL MANUSCRIPT INSERTION MARK, DIRECTING ATTENTION TO TEXT IN LH MARGIN and the
34.
35. <margin value="Left"># upon the eighth day
36. of the sayd moneth,
37. William dixon</margin>
38.
39. sayd shipp arrived afterwards att ffalmouth and from thence

Follow the foliation of the original documentsm and enter the folio number, together with added recto or verso, in the HEADER information

EXAMPLE:

 <folio>f.169r</folio>

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===Capitalization===

Do not capitalize letters that are not written in capitals. Transcribe what you see.

Be particularly careful that you do not capitalise the names of people, places, and ships if they are not capitalised in the original.

Be particularly observant of the differences between lower and upper case "c/C" and "h/H"

An index will be created with standardized forms of names, places, ships, etc., and all spelling variants will be indexed accordingly.
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===Abbreviations===

& The ampersand represents the word ‘and’. Transcribe it as ‘and’ without putting it in italics. If it is part of a Latin phrase, transcribe it as ‘et’.

Some words are commonly abbreviated, e.g. ‘arle’ for ‘article’. Put supplied letters in italics. Below is a list of commonly abbreviated and contracted words.


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===Contractions and Suspensions===

''XXX'' All letters supplied by the transcribers should be in italics. This will be the case wherever contractions and suspensions are expanded.

EXAMPLE:

 '''"ag:t"''' is transcribed as '''"ag''ains''t"'''

 '''"als"''' is trancribed as '''"al''ia''s"'''

 '''"allon"''' is transcribed as '''"all''egati''on"'''

 '''"arle"''' is transcribed as '''"ar''ti''cle"'''

 '''"Capt"'''is transcribed as '''"Capt''aine''"''' (unless the clerk elsewhere spells the expanded word without a final '''"e"''')
 '''"comand"''' (with tilda over the "m") is transcribed as '''"com''m''and"'''

 '''"depon"''' is transcribed as '''"depo''sitio''n"'''

 '''"depted"''' is transcribed as '''"dep''ar''ted"'''

 '''"depo:t"''' is transcribed as '''"depo''nen''t"'''
 '''"D:r"''' is transcribed as '''"D''octo''r"'''

 '''"interr"''' is usually transcribed as '''"interr''ogatory''"''' or '''"interr''ogatorie''"''' depending on expanded form the clerk uses elsewhere on the page. If no expanded example, then use '''"interr''ogatory''"'''

 <u>BUT</u> in some contexts '''"interr"''' is a contraction for '''"interr''ate''"''', for example "the Interr''ate'' Travers or his Agents" should be transcribed as "the Interr''ate'' Travers or his Agents"

 '''"labo:r"''' is transcribed as '''"labo''u''r"'''
 '''"M^r^''' is transcribed as '''"M''aste''r"'''

 '''"pap"''' is transcribed as '''"pap''er''"'''

 '''"parlls"''' is transcribed as '''"par''ce''lls"'''

 '''"pcells"''' is transcribed as '''"p''ar''cells"'''
 '''"pticular"''' is transacribed as '''"p''ar''ticular"'''

 '''"pties"''' is transcribed as '''"p''ar''ties"'''

 '''"p mo:''' is transcribed as '''"p''er'' mo''neth'':'''

 '''"pdposed"''' is transcribed as '''"p''re''deposed"'''

 '''"pson"''' is transcribed as '''"p''er''son"'''

 '''"prsent"''' is transcribed as '''"pr''e''sent'''

 '''"pused"''' is transcribed as '''"p''er''used"'''

 '''"pt"''' is transcribed as '''"p''ar''t"'''

 '''"rcd"''' , '''"recd"''' and '''"recvd"''' are transcribed as '''"r''e''c''eive''d"''', '''"rec''eive''d"''' and '''"rec''ei''v''e''d"''' (unless there is evidence elsewhere on the relevant page that the clerk is using the expanded spelling '''"receave"''', in which case the expansion of the contractions should be suitably adjusted



 '''"sd"''' and '''"s:d"''' are transcribed as '''"s''ai''d''' or '''s''ay''d"''' depending on expanded form the clerk uses elsewhere on the page. If no expanded example, then use '''s''ay''d"'''

 '''"S:t"''' is transcribed as '''"S''ain''t"'''

 '''"sumes"''' (with a tilda over the "m") is transcribed as '''"sum''m''es"'''
 '''"wch"''' is transcribed as '''"w''hi''ch"'''

 '''"worfull"''' (with tilda over the word) is transcribed as '''"wor''ship''full"'''

 '''"worll"''' is transcribed as '''"wor''shipfu''ll"'''
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====POLICY DECISION REQUIRED====

 '''"arlate"'''. How is this related to '''"Article"''' and to '''"Allegation"'''?

 '''"interrate"'''. How is this related to '''"Interrogatory"''' and '''"Interrogatories"'''?  Is it an abbreviation for '''"Interrogated"'''?

 '''"libellate"'''. How is this related to '''"Libell"'''?

 '''"Midd"'''. Should we expand this common suspension to '''"Midd''lesex''"'''?  What does Dr Murphy do in her Irish Manscript Commission edition of the Irish HCA papers?

 '''"rend:t"'''. Should this be transcribed as '''"rendent"''' or as '''"respondent"'''?

 '''"vizt"''' is an abbreviation for '''"videlicet"''', which means "namely" or "to wit"

 '''"xr"''' is an abbreviation for the latin '''"et cetera"'''
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===Tildas (horizonal lines over a letter)===

Tildas represent single or double ‘m’ or ‘n’. Be mindful of the different ways of representing ‘per’, ‘pro’, ‘par’, ‘pre’, etc. along with ‘-con’.

EXAMPLES:

 '''"comonly"''' (with a tilda over the m) should be transcribed as '''"com''m''only"''' (with the second m inserted by the transcriber and italicised)
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===Letters supplied by transcriber===

[''XXX''] Any letters supplied should be enclosed in square brackets. This is sometimes the case when a letter has been omitted by mistake. Use sparingly.
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===Letters lost due to manuscript staining or damage===

{…} Letters lost due to staining, damage, etc. Give an indication, if possible, of how many letters are lost and if any letter forms are even partially visible.
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===Letters deleted in manuscript===

--XSTRIKETHROUGHX-- Use the strikethrough function to indicate text deleted in the documents. Transcribe as much as you can see.
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===Text inserted above (or below) lines in main body of text===

˹XXX˺ Text written between the lines
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===Text written in margins===

Use MARGIN button and add Left, Right, Top left, Top Left, Bottom Left, Bottom Right, in inout box and click enter
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===Spacing===

Only ever leave one space after a full stop, comma, semi-colon, or any form of punctuation, no matter how much space the clerk left.
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===Line breaks===

Line breaks in the original manuscript should be shown using a carriage return

Words which are split over lines and which are marked so by the clerk should be shown with "=" (which is the typical symbol used by clerks to indicate such an event)

EXAMPLE:

 3. Thomas Sharpe of the parish of Saint Stephen Coleman=
 4. Street London merchant Late Purser of the sayd shipp
 5. the Swan now called the Satisfaction aged 26, yeares

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==Draft Five: Coding buttons for metadata==

'''HEADER'''

Generates the following code:

<header>
<series></series>
<folio></folio>
<picture></picture>
<summary></summary>
<document-date></document-date>
<status></status>
<first-transcriber></first-transcriber>
</header>


'''CASE'''

Generates the following code:

<case>
<charge></charge>
<summary></summary>
<date value=""></date>
<plaintiff></plaintiff>
<defendant></defendant>
</case>


'''DEP'''

Generates the following code:

<deposition>
<summary></summary>
<date value=""></date>
<witness></witness>
</deposition>
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==Draft Five: Coding buttons for text format and layout==

'''Italic'''

Generates the following code: <i>XXXX</i>

'''Strike'''

Generates the following code: <strike>XXXX</strike>

'''Underline'''

Generates the following code: <u>XXXX</u>

'''Bold'''

Generates the following code: <strong>XXXX</strong>

'''Insert'''

Generates the following symbols: ˹XXXX˺

'''Margin'''

Generates the following code: <margin value="XXXX">Margin</margin>

'''Special characters (Add)'''

'''#''' (New)

'''Square bracket - [''' (New)

'''Square bracket - ]'''  (New)

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==Draft Five: Coding buttons for Notes, Questions, and Help requests==

'''Note''' (All notes to be added in CAPITALS)

Generates the following code: <note></note>

'''Help''' (HELP request answers to be added in CAPITALS after the highlighted item, but still within the code (<help>Help request HELP ANSWER FROM A COLLEAGUE</help>

'''Question''' '''(New)'''  (All questions to be added in CAPITALS)

Generates the following code: <question></question>

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==Draft Five: Coding buttons for semantic markup==

[[File:CAPTURE_MarineLives-Transcript_SCRIPTO_Buttons_170912.JPG]]

The menu above the input box contains a number of buttons which at a later stage we will use for "semantic markup".  These are the buttons labelled

'''Person
Title
Occupation
Commodity
Currency
Quantity
Ship
Place
Date'''

This form of markup defines for later analysis the nature of a specific word or block of text. Computers are not clever. Humans are.  So computers need to be told if the "Red Hand" is a ship or a hand which is red.

Giovanni Colavizza and Patrizia Rebulla, two of our team facilitators, are co-leading our semantic markup and analysis team. At a later stage of the project your team facilitator, working with Giovanni and Patrizia, will show you how to use these semantic mark up buttons, and we will introduce a specific set of editorial conventions related to this type of markup